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Privacy Statement

Introduction

Project Genie (Vicky McLaren) will always be up front about what I do with your data – I am committed to treating it with respect and keeping it safe.   This privacy statement explains how I do this and how you can make sure I do.

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Project Genie (Vicky McLaren) is the sole ‘Data Controller’ of your information. This means that I determine the purpose and way your information is used. I will never sell your personal information or share it with another organisation for their own purposes.

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You may contact me by emailing vicky@projectgenie.co.uk or calling 07813 8879258.

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Information I Collect

I collect information when you give it to me by:

  • Email (directly or via my website or Facebook page),

  • Facebook personal message

  • Reply to a Facebook Post

  • Telephone call

  • Face to face at a presentation or during our work together.

 

I also collect publicly available information about you from:

 

  • Your Facebook Profile

  • Your Facebook business pages

  • Your website

  • Other listings about your business

  • Posts and comments you make on Facebook groups

 

I only ever collect and hold information about you that is relevant to your relationship with me.  This includes:

 

  • Contact details (name, email address, phone number, street address, FB/Messenger contact)

  • Record of correspondence and the services you are interested in

  • Record of work done and attendance at workshops

  • Billing and payment information (including bank details within my banking app)

 

I do not use cookies or any other website monitoring.

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How I Use the Information

I use your personal information to provide the Project Genie services you have requested or have expressed an interest in.  I will do this on the basis of legitimate Interest or on the basis of contract where we put one in place.

Processing may include:

  • Arranging your attendance at workshops and presentations

  • Arranging and providing consulting services

  • Arranging and providing project management

  • Taking payment for the above

I will keep your data for 2 years from our latest engagement.

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Direct Marketing

I do not use your data for direct marketing.    I use social media to promote Project Genie services.  Individuals are free to engage with my social media posts or can choose not to see them.

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Sharing and Disclosure

I rely on the use of services from third parties to provide my work.  I use the services of companies to collect, store and process your personal data. I only use trusted providers that I have checked comply with EU privacy laws, namely:

  • Microsoft Office 365 – data storage and email

  • Wix.com website hosting

  • Facebook – pages and messenger

  • Google – for email hosting and calendar management

  • Smartsheet – for project management

Wherever possible I aim to keep your details within the EEA. In some cases, services I use may run their operations outside the European Economic Area (EEA) – for example Microsoft Office 365 may host or backup data in data centres in the US. In these cases, I check the service provider is signed up to the US-EU Privacy Shield Agreement.

If required to by law I may need to disclose your details – to the police, regulatory bodies, or legal advisors. I will only do this in response to a valid request in compliance with UK law.

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How I Keep Your Data Safe

I ensure that there are reasonable and appropriate technical controls in place to protect your personal details.

I use secure wifi and trusted software to hold and process your data. I store all files and data in Microsoft OneDrive, protected by two factor authentication when I log into my Microsoft account.    My mobile devices are encrypted, and password protected.  Devices shared with others have a unique account for Project Genie work that cannot be accessed by others.

I undertake regular reviews of who has access to information that I hold to ensure that it is only accessible by me.  Whenever I embark on a new activity where we collect personal details, I will perform a Privacy Impact Assessment to ensure we do not put your personal details at risk.

In some instances, I may gain sight of personal details you hold.  In these instances, I will provide a confidentiality agreement for the duration of my work.

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Your Rights

You may ask me at any time to correct data you think I may have inaccurate;

You may ask me to limit what I do with your data or to delete it altogether.

You may request a copy of the data I hold about you.

 

To do this call me on 07813 879258 or email vicky@projectgenie.co.uk.

 

If you have a concern about my use of your personal data, please let me know and I will try to rectify the problem. 

 

You can also contact the Information Commissioners Office here: www.ICO.org

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